ACAP Seventh Session of the Meeting of the Parties (MoP7)

Client

Agreement on the Conservation of Albatrosses and Petrels (ACAP)

Location

Hobart, Tasmania + Interprefy, Globally

Mode

Hybrid

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Client Background

The Agreement on the Conservation of Albatrosses and Petrels (ACAP) through its 13 parties strives to conserve Albatrosses and Petrels by coordinating international activities to mitigate threats to their populations.  

 

In 2019 ACAP's Advisory Committee declared that a conservation crisis continues to be faced by its 31 listed species, with thousands of Albatrosses, Petrels and Shearwaters dying every year as a result of fisheries operations. 

 

The Meeting of the Parties (MOP) is the decision-making body of the Agreement. Ordinary sessions of the MOP have to be held at intervals of not more than three years, unless the Meeting of the Parties decides otherwise.

 

The Seventh Session of the Meeting of the Parties (MoP7) to the Agreement was held online over 9-13 May 2022, with Australia acting as host and Meeting Chair.  

Clients vision

The client wanted a solution to host their Meeting of Parties (MoP7) from Hobart, Australia with a professional conferencing setup. 

 

ACAP is a multilateral agreement and has 13 different member parties all over the world, so they needed the event hosted on a virtual platform so that each of the other member parties were able to join remotely.

 

To accommodate the various languages of member parties, the client also wanted remote simultaneous interpretation so that attendees could listen and speak in their own languages (English, French, and Spanish).

 

The client felt they were not technically confident to host the meeting professionally. They needed a complete solution that would ensure a smooth event from both a language and a presenter perspective. 

Clients outcomes

The event was a success, the streams ran smoothly and the on-site team and remote participants communicated seamlessly with clear remote interpretation in each language.

"We were very happy with all the CR support – tailoring a solution for our office, how well and efficiently it was all put together (no random cables getting in the way!), and how well it all worked throughout the week.  It was also great to have Lucas as the onsite support, and as part of our team. If we were to do this again, we would keep you here until the Friday (we were too optimistic about the meeting finishing early!).

 

Personally though, it was good to get more of an appreciation as to the amount of work and equipment involved with producing these meetings.The rest of the support team was also seamless in dealing with delegates’ technical issues. It was a very positive experience for all of us here, including the Chair and Vice-chair."

- Wavee Misiak (Agreement on the Conservation of Albatrosses and Petrels)

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The solution we provided

Preparation

We started with some pre-event management, scheduling and rehearsals. Interpreters, chair, staff, and attendees were trained on using the Interprefy platform and knowing all the functions that were available to them.

Technical Support

Three Congress Rental Technicians were allocated to the meeting, two providing remote support from Sydney, New South Wales and one on-site in Hobart, Tasmania.

Hardware

Four CCS1000 conference microphones were supplied for the Australian party acting as the meeting host and chair in Hobart, Tasmania. There was also one Avonic PTZ camera, pre-programmed to each of their seating pre-sets so that when a conference microphone was activated, the camera would automatically move to focus on the active speaker.

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Interpretation

We provided a complete, three-language remote simultaneous interpretation package. This included liscencing to the platform as well as English, French and Spanish Interpreters delivering interpretation live, remotely. Attendees could easily toggle their audio to hear whichever language feed they preferred.

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Captioning and Recording

We provided live captioning, guests were able to change the font, size, and colours to their individual preferences. Recordings were also provided for the entire meeting.